Directors are searching for more efficient ways to manage board meetings in an environment which is constantly evolving. Instead of relying solely on paper-led methods they are using software for board management that allows access to digital documents, and allows them to collaborate in the cloud. This allows them to easily review meeting documents before the event and frees up time during the meeting to discuss and make decisions.
The most effective software for general board meetings will allow participants to discuss and defend their points of view by referring to the exact passages that are being referred to. This way, there is no confusion as to what’s being said. This also permits important administrative discussions to be done outside of the meeting, so that it doesn’t take up time during the actual event.
Another significant feature of board portal software is the ability to create a consolidated agenda, with all the relevant materials and reports included. This lets the meeting begin in the manner it is planned, and also prevents issues or questions being raised at the wrong time on the agenda, or left unaddressed.
The software must also provide a printer-friendly format for all documents. It is important to remember that some directors may still prefer to print their copies of documents for a variety of reasons, from personal convenience to an intolerance of working in front of screens for long periods.
Many of the best software for board meetings companies will provide versions of their applications designed for tablets, desktops and mobile so that attendees can look over agendas offline and online. Some of them will allow users to create annotations inside the app.